a. Non-Medical Any advance on an employee’s pay that is not for a medical purpose as describe below. Only two (2) non-medical payroll advances are allowed by the employee within a calendar year.

b. Medical Any advance on an employee’s pay that is for a medical purpose and travel off island is required. Documentation of medical need and travel is required.

a. Only regular (“permanent”) employees of the City may be granted a non-medical a payroll advance.

b. All temporary and probationary employees are ineligible for non-medical payroll advances.

c. Regular, temporary, and probationary employees are eligible for payroll advances in the event of a medical emergency and travel off island is to occur.

a. All requests for payroll advances must be submitted in writing using the Payroll Advance Request Form. This form just be completed and signed by the employee, his/her supervisor, the Finance Director, and City Manager.

b. Payroll advances will not be made during a payroll week unless it is for a medical emergency.

c. All employees will not be advanced more money than has been worked at the time of the request. Signed timesheets must accompany the Payroll Advance Request Form. The advance check will be based on the time worked, minus mandatory payroll deductions and estimated taxes.

d. Any approved payroll advance will be deducted in total from the employee’s next regular pay check that is for the pay period upon which the advance is drawn.

e. Payroll advances will be made by check unless an employee is already off island.

f. If necessary, a wire transfer may be completed to credit the employee’s bank account. The cost of the wire transfer fee will be deducted from the total amount of the advance. The wire transfer fee is twenty dollar ($20.00) (or as revised by the bank).

g. The employee should pick up the advance in person, if possible, or call to authorize some other representative.

h. No payroll advance will be approved if the employee has any past due balances owed to the City (i.e. NSF checks, 11400 advances, delinquent utility accounts over 60 days).