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Policy 05.01 Employee and Workplace Behavior, Conduct, Performance and Misconduct

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POLICY TITLE:

Employee and Workplace Behavior, Conduct, Performance and Misconduct

POLICY NUMBER:

05.01

VERSION:

2.0

REVISED DATE:

July 17, 2017

REVIEWED DATE:

August 31, 2017

APPROVAL DATE:

March 22, 2018

EFFECTIVE DATE:

April 2, 2018

NUMBER OF PAGES:

4

A. OVERVIEW

1. Description and Purpose This Policy describes the requirements for behavior, conduct, performance, and misconduct of City of Saint Paul (City) employees in carrying out their work duties and maintaining a safe and ethical working environment.

2. Applicability This Policy applies to all City employees, hereinafter referred to as Personnel.

3. Failure to Comply Failure to comply with this Policy may result in disciplinary action in accordance with any and all disciplinary policies of the City.

B. POLICY AND PROCEDURE

1. Certain rules and regulations regarding behavior of staff are necessary for the efficient operations of the City and for the benefit and safety of all employees and the general public. Conduct that interferes with operations, discredits the City or is offensive to the public and/or fellow employees will not be tolerated.

2. Employees are expected to conduct themselves in a positive professional manner so as to promote the best interest of the City. Such behavior includes:

a. Performing the assigned tasks efficiently and in accordance with established performance standards.

b. Reporting to work punctually and being at the proper work-station, ready for work at the assigned starting time.

c. Giving adequate advance notice whenever unable to work or report on time.

d. Complying with all provisions of City safety policies and regulations using good judgement and care with regard to matters of safety and reporting unsafe conditions to supervisors or the City Manager.

e. Carrying out supervisors’ directives in a professional manner.

f. Obeying local state and federal laws. Conviction of a felony may be grounds for automatic termination.

g. Maintaining current licenses and certifications, if required for the position.

h. Ensuring the protection and proper storage of City property. No theft or unauthorized removal of City property will be tolerated.

i. Reporting hours worked and maintaining accurate time records, or in the case of salaried employees, recording leave used.

j. Respecting break period allowances as established within department guidelines. Breaks should be no longer than 15 minutes in length and be used for time away from the work-station or activity. Supervisors are required to develop departmental principles and submit them to the City Manager.

k. Maintaining proper working relationships in the workplace.

l. Maintaining City property and operating City equipment safely and responsibility to avoid damage to property, accidents or injury to employee or others.

m. Treating visitors, the general public and fellow employees in a courteous manner. Discrimination or harassment of fellow employees or in the provision of services to the public will not be tolerated.

n. Maintaining confidentiality of sensitive information.

o. Respecting and complying with the ordinances, policies and procedures of the City.

p. Smoking only in designated smoking areas in compliance with State law and City Manager or Supervisor directives.

q. Wearing clothing and safety gear appropriate for the work being performed.

r. Maintaining workplace and work area cleanliness and orderliness.

s. Refraining from behavior or conduct which is offensive, undesirable or contrary to the City’s best interest.

t. Reporting to management of suspicious, unethical or illegal conduct by fellow employees, customers, visitors or suppliers.

3. Employee and workplace misconduct that shall be subject to employee disciplinary action, includes but is not limited to the following:

a. Being under the influence of, consumption of, possession of drugs or alcohol while on duty on the City premises, on duty during travel status, or on official duty at any location, or while occupying or operating any vehicle or equipment owned or rented by the City.

b. Recurring tardiness or absenteeism.

c. Embezzlement, theft, larceny, fraud, or other acts of dishonesty.

d. Violation of the any City policies and procedures, or standard operating procedures/guidelines.

e. Conduct involving moral turpitude.

f. Insubordination.

g. Repeated failure to perform the duties and responsibilities of the employee’s position in a satisfactory manner.

h. Misuse or abuse of City property.

i. Off duty conduct that violates normal sensibilities of the community.

j. Conviction of any crime or misdemeanor in any jurisdiction.

k. Disorderly conduct.

l. Any other conduct considered to be detrimental to the City, its employees, or the City Council.

m. An employee to accept a substantial gift, gratuity, consideration, or extraordinary favor from any person doing business or likely to do business with the City. The employee shall immediately report to his supervisor any offer, promise or suggestion that such a gift be made. In the event an offer is made to a supervisor, the supervisor shall report it to the City Manager. Any person either offering or receiving such a gift, gratuity, consideration, or extraordinary favor is subject to criminal penalties prescribed in state and/or federal law. The section does not apply to the giving of ceremonial gifts of nominal value or gifts received from an employee’s family or ordinary circle of friends when not offered for a corrupt purpose. Offers of currency (cash or check), in any amount shall be denied or be relinquished to the City Finance Department for coding.

n. An employee to solicit, negotiate for, or promise to accept anything of value from any person, firm or company doing business with the City. This does not include donation requests for City funds for community sponsored events, activities or programs.

o. An employee to invest either directly or indirectly, in any business or to participate in any private business transaction which conflicts with their official duties.

p. An employee to use confidential information obtained in the employee’s official capacity, and which concerns the property, operation or affairs of the City to advance the financial or the private interests of the employee or others.

q. An employee to be a party to the purchase of or influence in the purchase of goods or services for City use from any business in which the employee has a financial interest unless the purchase is approved in writing and in advance by the City Manager.

r. An employee to accept a loan, gift, gratuity or compensation from any person, business or organization other than the City when the same is offered in exchange for performing or discharging his official duty or responsibility.

s. An employee to take any action which affects the employment status of another employee when the reason of such action is predicated on ethnicity, disability, religion, gender, sexual orientation, political convictions or national origin.

t. An employee to demand or request an applicant for City employment to provide information relating to his age, ethnicity, disability, religion, gender, sexual orientation, political convictions or national origin, except as necessary to meet state and federal laws.

u. An employee to give, render, pay, offer, solicit or accept money, service or other valuable consideration in attempts to secure appointment, promotion, or advantage in a City position.

v. An employee to seek or attempt to use any political party endorsement to secure appointment or promotion in City service.

w. An employee to require personnel to subscribe, contribute or provide a service to any political party or religious group.

x. An employee to make a false statement on any application, report or other document relating to employment status, hours worked or to commit any other fraud which would prevent the fair and impartial execution of this policy.

y. An employee to threaten violence or to fight in the workplace.

C. FORM(S)

1. Disciplinary Action Notice.

D. REFERENCE(S)

1. None.

E. DEFINITION(S)

1. Insubordination – defiance of authority; refusal to obey orders.

2. Moral Turpitude - an act or behavior that gravely violates the sentiment or accepted standard of the community.

3. Gratuity - something given voluntarily or beyond obligation especially for some service.

F. POLICY HISTORY

1. This policy replaces Section 11.03 in the City Code of Ordinances (CCO).