4.15.070 Competitive proposals.
(a) If not awarded by bidding, the City may make purchases and award contracts by competitive proposals when the City Manager determines the request for proposals is more advantageous to the City than competitive sealed bids. Competitive proposals allow the City to more generally request that bidders specifically propose a purchase or scope of work and the methods to complete a project as well as a proposed price.
(b) A request for proposal must contain:
(1) The date and time for delivering proposals.
(2) A specific description of supplies, construction, services or professional services to be provided.
(3) The terms under which the purchases are provided.
(4) Provide a description of the factors that will be considered by the City when evaluating the proposals received including the relative importance of price and other evaluation factors.
(c) Notice of request for proposal shall be given in the same manner as notice of invitation to bid.
(d) Requests for proposals shall be opened, in public, at the designated time and place.
(e) The contents of the requests for proposal shall not be disclosed to competing bidders before the notice of intent to award is issued.
(f) The City shall give notice of intent to award to the most favorable proposal made by the responsible and responsive bidders whose proposal is the most advantageous to the City, taking into consideration price and the evaluation factors set forth in the requirements of the proposal. Notice of intent to award shall be given seven days prior to the award.
(g) The City may waive any irregularity in a request for proposal if it determines that the acceptance of such proposal is in the public interest. The City reserves to itself the power to waive irregularities regarding proposals and to accept or reject any or all proposals in whole or in part. [Code 1979 § 06.06.070.]